How to backup and restore all of your Outlook 2000 data:

In the first place you will need to know which option is installed in Outlook:
if it is "Corporate or Workgroup (CW)" or "Internet Only (IMO)" .

The procedure is different for each configuration. If you don't know it, you can find this information in the menu "Help" / About Microsoft Outlook"

Making backup for the "Internet Only" option:

You will need to copy your Personal Folders file (*. pst), shortcuts, customcategories, rules, signatures, toolbar customizations, etc.

1. Make a copy of your Personal Folders file (*. pst). Its default location is

.. \ Application Data \ Microsoft \ Outlook

It is also probable that you have it in another location or you have more than one
*.pst file on your disk. If you are not sure of the location of your Personal Folders file,
you can use the Windows Search to locate all the files with the *.pst extension.

2. Your shortcuts (they are in the files with the *.fav extension) Toolbar
customizations (Outcmd.dat). These files are also in

.. \Application Data\Microsoft\Outlook

3. In the same folder you have a file with the *.rwz extension. They are the rules.
If you have more than one account, you will have one .rwz file for each account.

4. The Nicknames: in the same folder, the are files with the *.Nick extension.

5. Your signatures are in:

.. \ Application Data \ Microsoft \ Signatures.

6. Stationery: If we have created stationery, we must copy all the files in

.. \ Application Dates \ Microsoft \ Stationery.

7. Personal categories: if we have created some, it will be in


HKEY_CURRENT_USER \ Software \ Microsoft \ Office \ 9.0 \ Outlook \ Categories

You will need to export it and to merge it in the new installation. Caution: If you have
created categories in the new installation before merging the *.reg file, you will lose it.

8. You can also export the configuration of your Internet Mail accounts from
the menu Tools / Accounts. The accounts will be exported to files with
the *.iaf extension.

Recovery of the Outlook configuration:

1. Configure Internet Mail accounts, or export them from the *. iaf files.

2. Change the default location of mail delivery: by default Outlook creates a new *.pst file. For continue using the old *.pst file, open the menu File/Open/ File and open your original Personal Folders file.

Right-click your original .pst file, and then click "Properties".

Mark "Deliver POP mail to this personal folders file".

Making backup for the "Corporate or Workgroup" option:

1. The same steps 1 to 8 as in "Internet Only." option. If you have more than one profile created, you'll need to backup the other profiles on your new installation using the Mail icon in Control Panel.

2. If you have a Personal Address Book, you will need to copy the * .pab file.&

To recover the profile of Outlook: Create a new profile and in the menu Tools / Services", click the the "Add" button and select the services you ne
If you have multiple profiles, repeat the same steps for each profile.

Related links:

Troubleshooting Problems with Outlook 2000 Messages Format

Troubleshooting Kernel32.dll errors  in Microsoft Outlook

Microsoft Outlook FAQ & Troubleshooting

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